Legal Stuff

Reflect Photo — Privacy Policy

Effective date: 09/13/2026

Reflect Photo (“we,” “us,” “our”) respects your privacy. This policy explains what information we collect, how we use it, and the choices you have. It applies to reflectphoto.studio and any booking, communication, or gallery delivery associated with a Reflect Photo session.

This document does not cover how we use client photos for our own marketing. That’s addressed separately in the Photo Usage and AI Editing section of our booking terms, which every client agrees to at the time of booking. 

Information we collect

Information you give us directly:

  • Name, email address, and phone number when you book a session or contact us
  • Session location and scheduling preferences
  • Payment information, processed through our third-party payment processor (we do not store full card numbers)
  • Any details you share about your family, session preferences, or special requests

Information collected automatically:

  • Basic website usage data (pages visited, general location by IP, device type) through standard analytics tools
  • Cookies used for site functionality and analytics

We do not knowingly collect more personal information than what’s needed to plan, deliver, and follow up on your session.

How we use your information

We use your information to:

  • Communicate with you before, during, and after your session (scheduling, session-day details, gallery delivery)
  • Process payment for your session
  • Send you your photo gallery and any related keepsake or print materials
  • Notify past clients when mini session dates open, if you’ve booked with us before
  • Improve our website and client experience
  • Meet legal and tax obligations

We do not sell your personal information to third parties.

Third-party service providers

We work with a small number of outside services to run our business, including:

  • A payment processor to handle transactions securely
  • A gallery delivery platform to share your photos
  • Email tools to send booking confirmations and, if you opt in, occasional updates
  • Photo editing software, including AI-assisted editing tools (see below)

Each of these providers only receives the information needed to perform their specific function and is bound by their own privacy and security practices.

Cookies and website analytics

Our website uses cookies for basic functionality and to understand how visitors use the site. You can disable cookies through your browser settings, though some site features may not work as intended if you do.

Data retention

We retain booking and contact information for as long as needed to provide our services, maintain business records, and comply with tax and legal requirements. Photo galleries are retained according to the terms outlined at booking and may be archived or removed after a set period.

Your rights

You can request to:

  • Access the personal information we hold about you
  • Correct inaccurate information
  • Delete your information, subject to legal or contractual retention requirements
  • Opt out of marketing emails at any time using the unsubscribe link

To make a request, contact us using the information below.

Photos of minors

If your session includes children, the booking adult is responsible for providing consent on behalf of any minors in the session, including consent for the photo usage terms outlined in our booking agreement.

Changes to this policy

We may update this policy from time to time. The effective date at the top will reflect the most recent revision. Continued use of our services after changes take effect means you accept the updated policy.

Contact us

Questions about this policy or your information can be sent to: [insert contact email]

Photo Usage and AI Editing (for booking terms / model release)

How we may use your photos

Unless you request otherwise in writing, Reflect Photo may use images from your session for:

  • Our portfolio, website, and Instagram
  • Marketing materials, including print and digital advertising
  • Submissions to photography publications, contests, or vendor features

We will never use your images in a way that reflects poorly on you or your family, and we’re always happy to discuss specific photos or sessions you’d prefer to keep private. If you’d like to opt out of promotional use entirely, let us know before your session and we’ll note it on your file.

AI editing and model training

We use AI-assisted tools as part of our workflow to help process and refine images efficiently. Every photo is reviewed and finished by hand to match our natural, light-touch editing style. These tools help us turn galleries around quickly without changing our approach to editing: real skin, real texture, minimal retouching.

In addition, Reflect Photo may use images from your session, including images containing your likeness, to train, fine-tune, test, or improve AI models or tools. This may include our own internal editing tools, models we build or customize for our workflow, or third-party AI services we use in our business. This use is separate from the editing process itself.

If you would prefer your photos not be used for this purpose, let us know in writing before your session and we will exclude your images from any model training or development use. This does not affect our ability to edit and deliver your gallery.

Reflect Photo — Privacy Policy

Effective date: 09/13/2026

Reflect Photo (“we,” “us,” “our”) respects your privacy. This policy explains what information we collect, how we use it, and the choices you have. It applies to reflectphoto.studio and any booking, communication, or gallery delivery associated with a Reflect Photo session.

This document does not cover how we use client photos for our own marketing. That’s addressed separately in the Photo Usage and AI Editing section of our booking terms, which every client agrees to at the time of booking. 

Information we collect

Information you give us directly:

  • Name, email address, and phone number when you book a session or contact us
  • Session location and scheduling preferences
  • Payment information, processed through our third-party payment processor (we do not store full card numbers)
  • Any details you share about your family, session preferences, or special requests

Information collected automatically:

  • Basic website usage data (pages visited, general location by IP, device type) through standard analytics tools
  • Cookies used for site functionality and analytics

We do not knowingly collect more personal information than what’s needed to plan, deliver, and follow up on your session.

How we use your information

We use your information to:

  • Communicate with you before, during, and after your session (scheduling, session-day details, gallery delivery)
  • Process payment for your session
  • Send you your photo gallery and any related keepsake or print materials
  • Notify past clients when mini session dates open, if you’ve booked with us before
  • Improve our website and client experience
  • Meet legal and tax obligations

We do not sell your personal information to third parties.

Third-party service providers

We work with a small number of outside services to run our business, including:

  • A payment processor to handle transactions securely
  • A gallery delivery platform to share your photos
  • Email tools to send booking confirmations and, if you opt in, occasional updates
  • Photo editing software, including AI-assisted editing tools (see below)

Each of these providers only receives the information needed to perform their specific function and is bound by their own privacy and security practices.

Cookies and website analytics

Our website uses cookies for basic functionality and to understand how visitors use the site. You can disable cookies through your browser settings, though some site features may not work as intended if you do.

Data retention

We retain booking and contact information for as long as needed to provide our services, maintain business records, and comply with tax and legal requirements. Photo galleries are retained according to the terms outlined at booking and may be archived or removed after a set period.

Your rights

You can request to:

  • Access the personal information we hold about you
  • Correct inaccurate information
  • Delete your information, subject to legal or contractual retention requirements
  • Opt out of marketing emails at any time using the unsubscribe link

To make a request, contact us using the information below.

Photos of minors

If your session includes children, the booking adult is responsible for providing consent on behalf of any minors in the session, including consent for the photo usage terms outlined in our booking agreement.

Changes to this policy

We may update this policy from time to time. The effective date at the top will reflect the most recent revision. Continued use of our services after changes take effect means you accept the updated policy.

Contact us

Questions about this policy or your information can be sent to: [insert contact email]

Photo Usage and AI Editing (for booking terms / model release)

How we may use your photos

Unless you request otherwise in writing, Reflect Photo may use images from your session for:

  • Our portfolio, website, and Instagram
  • Marketing materials, including print and digital advertising
  • Submissions to photography publications, contests, or vendor features

We will never use your images in a way that reflects poorly on you or your family, and we’re always happy to discuss specific photos or sessions you’d prefer to keep private. If you’d like to opt out of promotional use entirely, let us know before your session and we’ll note it on your file.

AI editing and model training

We use AI-assisted tools as part of our workflow to help process and refine images efficiently. Every photo is reviewed and finished by hand to match our natural, light-touch editing style. These tools help us turn galleries around quickly without changing our approach to editing: real skin, real texture, minimal retouching.

In addition, Reflect Photo may use images from your session, including images containing your likeness, to train, fine-tune, test, or improve AI models or tools. This may include our own internal editing tools, models we build or customize for our workflow, or third-party AI services we use in our business. This use is separate from the editing process itself.

If you would prefer your photos not be used for this purpose, let us know in writing before your session and we will exclude your images from any model training or development use. This does not affect our ability to edit and deliver your gallery.